Friday

Today was a calm day because we had an action plan team meeting in the city. The team meeting was an action plan for the next thirty days. It was a meeting where Camilla delegated to each position what needs to be done in the next month. In the meeting specifics were discussed on up coming marketing events, international trips for Camilla to check on how the production is going at the different manufacturers, production, and national sales. By Tuesday Camilla wants projection reports from all positions, so she can see where she stands financially. The reports will help show were the company is standing. Finances are always really important in a company, but currently it is especially important because Camilla is opening two stores and recently purchased a new office.

Thursday

On Thursday I packaged all the press banners, press kits, show cards, look books to our international agents. I sent them to Greece, Italy, Japan, England. In order to ship the packages that I had to create a customs invoices for each shipment and booked it through Harrison logistics. After sending the packages off, I downloaded some prints that were sent to us by a print developer. Then I saved the prints to the S drive for Britt (design assistant) to use when designing with Camilla for the next collection. The prints were also put together and printed off in a sample table for Camilla to go through, since she likes to see things visually on paper. The table included the print image, print name, and code. From there I helped Deva (international sales) with getting shipments ready for 2 international orders for our over seas stockists. I filled half the order from our stockroom and the other half from our warehouse.

Wednesday

Sorry to everyone for late posts, but this week I worked a lot of hours. 30 hours in the past two days, 15 hours on both Wednesday and Thursday. Wednesday and Thursday we hosted a style night for all the owners/managers of all the national stockists. At the style night Camilla opened up the event with her story of how and why she chose the silhouette, colors, and prints. She explained the inspirations behind the designs. After that Hannah our in house model and our stylist/retail manager explained how to wear each garment several different ways. The style night was created in hopes to show the owners/managers how to sell to their customer in order to drive sales. When the customer knows the versatility of the garment they are more likely to buy the garment knowing that they can get more wear out of an expensive garment.

Tuesday

Well, today started out with implementing images into a sample table for manufacturing. Then arranging our split orders to get to the head office to be sorted through from the warehouse. Getting that task sorted out was a nightmare...lol It took forever to get everything worked out. Once the warehouse had all my orders ready I booked a courier to pick them up and had the courier deliver the boxes of garments to the head office. I more than likely will be packing what I received from the warehouse and sending it to our international boutiques tomorrow. I then put together 100 press kits, 5 press banners, 10 show cards, and 350 look books together to send to our overseas agents to use to promote the brand. What I have definitely learned from this internship is to always follow up. Constantly checking that people are doing what they promise to do and that shipments are coming and going. As far as tracking shipments, making sure faxes and orders have been sent or arrived, phone calls are followed up etc. It seems like a never ending trail of follow up, especially with orders and samples coming from the manufacturers. I also worked with Bec (national sales) by putting together a run sheet for the style night that we are hosting tomorrow night at the Bondi store. The purpose is to show the national stockists how to style the garments, so they can use it as a selling tool to their customers. It will be from 5pm-9pm Wednesday. So a long day tomorrow about 7am-9pm:( But it will be fun and a great experience to be a part of!!!:) The style guide that Hannah and I created will be used as examples of the styling tips that will be demonstrated at the style night. It will be for the stockists to take home and help jog their memory of what was shown at the style night.

Monday

The start of a new week! Today was a full on day. I started out by sorting international agents orders. While organizing the orders I noticed that we had some stock in our stock room, some at the warehouse, and some still coming from the manufacturer. Needless to say there was a lot of tracking going on. I had to figure out how to use what we had and what we were planning on getting to complete some of the orders. On each order I marked a garment as have on hand, have at warehouse, and will be receiving. After that I packed what we had on hand, and left the packages open to continually add to as we received garments from the warehouse and manufacturer. In order to get what I needed I had to email the warehouse what I needed and have them send it to me at the head office to be sorted through. I followed up the e-mail with a phone call making sure the workers at the warehouse received my e-mail and understood what I needed and the urgency of the orders. Tomorrow I expect to receive the garments from the warehouse and manufacturer to complete my orders. After that I worked on adding manufacturing notes from the India trip that Camilla and Britt took to our manufacturing folders. I also worked on putting in images from a few manufacturers into the sample table that I created. The table makes it so much easier to read and understand, it especially makes it easier for Camilla to go through manufacturers proposed ideas for samples. I also booked a few international orders through Harrison Logistics.

Friday

A late post for Friday. On Friday in the morning I worked on sorting a shipment invoice that we received from our main manufacturer. The invoice showed that it was a partial shipment, meaning we were short on the amount of garments that we needed to ship to out international clients. Therefore, I had to organize a way to split the order from the manufacturer to complete our priority international clients orders. There was only enough garments to ship complete orders to 5 out of the 9 international clients that needed orders at the time. Later on I worked on putting together a sample table template to send to our manufacturers. This way the images and product information per garment that is sent from each manufacturer will be more organized. The idea of the template is to save us time and it will be easier to read since it will be coming back to us the same way from each manufacturer. I also worked on scanning in magazine inspirational clippings for the new product line that Camilla wanted. This way we have a hard and soft copy of the inspirations. Then I organized both the hard and soft copies by category and put them in folders such as beading, fabric, color, etc.

Thursday

This morning started out by entering an order for one of international stores on MYOB. Then I worked on putting together a sample table for Britt (Manufacturing). It had images of the garments sent by one of our manufacturers along with style name, code, prices, and fabric type. I also organized an inspirations folder of magazine clippings for color. prints, style, cuts, and embellishments for the next collection. Not only did I make a hard copy folder of them, but I scanned them to add to the inspirations folder on the S drive. After that I took two different sheets of information one containing samples that we needed and the second one was samples that had been produced by a manufacturer. I used the two sheets to cross reference which samples out of the ones that we needed were produced and what ones we still needed. I made an excel sheet of what we still needed to send to our manufacturer to remind them what we were still missing. We sent it as a reminder to get production rolling a little faster. We are really rushing the production processes of our manufacturers in order for us to make sure we meet our deadlines for getting our garments in store. Then from there I saved images that other manufacturers have sent us, recorded their codes, saved them on the S drive, and then printed them off for Camilla to look over. Since Camilla is a visual person we always have to have a hard and soft copy of everything.